Blog 2014

Remember this:

NOTHING SHOULD LEAVE YOUR POSSESSION WITHOUT YOUR CONTACT INFO INCLUDED!

E-Mail signature:

  Sometimes I need another voice for a project and have to reach out to other voice talents to audition, for the client to choose from.  When I get the submissions I'm boggled by the lack of contact info in the email: Often, it's just a "thank you for the audition" with the persons name (sometimes, there's just a first-name), with no other contact info listed.  How are potential clients supposed to know who you are, if you don't leave any contact info in your email?
  Set up an email signature (including your mobile devices); it'll be attached to every email you send out. Attaching a logo, on the otherhand, may be something you might want to pass on; some mail servers don't allow jpg, bmp, gif or other pictures and your email might not get delivered. I have 3 signatures formatted; Outlook, my cell phone and for Yahoo. Here's my signature

Rich Brennan
JustMyVoice Production
JustMyVoice@yahoo.com
www.JustMyVoice.com
516-454-0859
516-702-6507 (cell)
Facebook: JustMyVoice Production
Twitter @JustMyVoiceProd

After it’s all done and over with, what you’re left with is: JustMyVoice.

by Rich Brennan

  A letterhead is a word document that has your your logo, and contact info, at the top of the page (the header); some folks use the bottom of the page (the footer) for contact info.  It depends on your needs and likes. However, a word document SHOULD contain your logo AND contact info. Word documents are used for correspondences that you send to a perspective client; it can be for an introduction, a proposal, a rate sheet or a thank-you for being chosen to work on the previous job you voiced/produced.   Remember, it's all about familiarity- your logo and contact info on EVERYTHING.  It also shows that you've got your act together. 
  A note on 'rate-sheets': A rate-sheet is a breakdown of what you charge for a particular voice service: commercials, narrations, on-hold messages, production, the various markets...etc. The Edge Studio, Voices.com (and a few others) carry a rate sheet that you can use as a guide for what you'd charge for a voice recording and/or an audio production.  If you're contacted about doing a project (let's say a 5:00 narration for a company's training program) you could reply to the email with a quote, along with a breakdown of how that quote was determined.  It would also be a good idea to attach a copy of your ratesheet as a reference; just make sure that your quote, coincides with your rate-sheet:  What good is having a rate-sheet, if you're not going to follow it?

by Rich Brennan

"How can I get into voiceovers?"

  This is a continuing series of blogs on what I've done to get started in the voiceover business; some of this info may help you get started in voiceovers, as well.  Last time I wrote about business cards; In the coming weeks I'll talk about letterhead, email, equipment, software, recording environments, training, auditions and the process, I used, of 'getting out there' in the virtual (voicoever) environment.

Today, I'll talk about the all important invoice.

  An invoice is an important part of doing business; it's a financial record of the work you've done and the rates/fees that are associated with that work. Your invoice should look professional and should carry all of your contact info, including your logo. There are lots of free templates out there that can be customized for your purposes, do a web search for 'invoice templates'.  If you're running current programs it would be a good idea to use current templates; for example, if you're using Word 2003 and download a Word 2010 template you might have a problem using that template.  I use Microsoft Excel 2010- specifically because I know, and like, the program and know how to set up the formulas so that all I have to do is enter the figures: Excel calculates the totals automatically.  Your invoice should carry the same appearance as your logo, website and business card- remember, it's all about familiarity.

  Below is a copy of my invoice; I just took an excel template and used my logos and contact info, and changed the colors.

  Your invoice should have a description of the work you've done, for example: Lets say ABC Lumber wants you to record 2- :30 radio commercials for an upcoming sale (on sheetrock) and are having the local radio station air them.  You'll notice that I list how the fee was agreed upon:  "As per email agreement".  Sometimes I use:  "As per telephone agreement" meaning that the quote I gave, during a telephone conversation, was how the fee was agreed upon.  I also follow-up with an email re-affirming the quote given over the phone and then printing out the reply.  REMEMBER....COPIES OF EVERYTHING.  

Add the contact info for ABC Lumber, the date and the contact person. Some businesses use purchase or work orders so you can apply those, as well (that's for their record keeping).

Qty- 2

Description-
- Sheetrock sale (this weekend)- :30 radio commercial (voiced and produced). MP3 delivered via email.
- Sheetrock sale (today)- :30 radio commercial (voiced and produced). MP3 delivered via email.

Unit Price- for each spot.

Total- would be the total for both spots.

It should list how payments are made (check, money order, Paypal...etc) and include transaction numbers, check numbers etc. I added my paypal account and tax ID number...I'm amazed that, even after submitting my invoice, I'm still asked for that info (paypal and/or tax ID) later on. lol.

At the end...my slogan, logo and a Thank you.

After the client has made payment, some may want an additional invoice showing a zero balance ($0.00); either their overly detail oriented or it's for their accountant.

There's alot more that can be incorporated into your invoice; like itemization, campaign runs, weekly or monthly invoices, conversion rates (international money transactions) and the dreaded 'T'-word (taxes).  Those are all things that you can use...once you get the ball rolling.

There you have it; the invoice.

by Rich Brennan

 "How can I get into voice-overs?"

  The series of blogs, continues, on what I've done to get started in the voice-over business; some of this info may help you get started in voice-overs, as well.  Last time I wrote about domain names and a website. In the coming weeks I'll talk about invoices, letterhead, email, equipment, software, recording environments, training, auditions and the process, I used, of 'getting out there' in the virtual environment.

Today I'll talk about business cards.

  Business cards, a good item to carry around. I use one of the popular companies for my cards. You can always hand 'em out at a moments notice and they're a lot easier to carry than a load of CD's (although...who uses CD's anymore? lol). Business cards should have all your contact info on it: Your business name, logo, phone number(s), email address, website address and a brief description of your services. 
  QR (Quick Response) codes are the thing now; with a smartphone you can scan the QR code and be directed to your site. Below is a copy of my cards with the QR code, on the front of the card. 

I have another batch of cards with the QR code on the back (below); you'll notice that wherever you look my business name is visible.

  After downloading the QR code reader onto your smartphone (it's free) you'll be able to scan that QR code without having to type the webpage address. I have 2 colors because the black card looked good on the computer screen; however, when you hold it in your hand it's difficult to read so I ordered the white cards which are easier to read.  Go ahead and download the QR app, on your smartphone, hold your phone to the screen and scan anyone of these QR codes- You'll be brought to www.JustMyVoice.com

by Rich Brennan

 "How can I get into voiceovers?"

  This is a continuing series of blogs on what I've done to get started in the voiceover business; some of this info may help you get started in voiceovers, as well.  Last time, I wrote about logos and how necessary they are. In the coming weeks I'll talk about business cards, invoices, Letterhead, email, equipment, software, recording environments, training, auditions and the process, I used, of 'getting out there' in the virtual (audio) environment.

Today I'll talk about domain names and your webstie. 

Domain name: 
  You'll need to register a domain name; without one you can't have a website. You can use your business name as a domain; with JustMyVoice Production (my business name) I wanted to use JustMyVoice.com, it was short, simple, no hyphens, under-scores, numbers instead of letters...etc and I didn't want to use JustMyVoiceProduction.com or JustMyVoiceProd.com...because there's just to many letters to type. But, at the time, JustMyVoice.com was taken; I could've used .net, .biz or any other .name that was available but I wanted .com. So I did a 'whois' search to find that the JustMyVoice.com domain will be coming up for renewal in a few months. It also listed who owned the domain and an email address; so I wrote an email to ask if there were any intentions on renewing JustMyVoice.com. There was no reply, so...I waited. 
  When the domain expired I jumped right on it. Last year (2013), I registered a handful of domains- JustMyVoice.net, .us, .biz, .org, .ca, .me, .co, .info and maybe 1 or 2 more. If you type JustMyVoice-dot-...any one of those domains it will bring you to the JustMyVoice.com site.

Website: 
  With your domain name in place, you'll need a website for folks to visit so that they can hear your audio demos, read about you and more importantly...contact you. To get an idea on the different styles of website designs, do a search of 'voice talent'; check out the sites, take notes on what you like about the sites; are they simple to read/navigate? Listen to the audio demos- to the varied deliveries (some have video demos). While you're looking at the sites take a look at the bottom of the page, there's usually a link to who designed the site. Website designs typically include a year of hosting as well. 
  I started with a free Yahoo site (that I designed myself- and it looked like it, too lol); a little while later I went with a professional site that I paid to have done.  It served me well for a number of years, in 2013 I had WebDugOut.com design my current site and I love how it turned out; I get lots of compliments on it's layout. Just like the logo design process, you'll tell the desingers what kind of site you're looking for, they may offer suggestions; you'll send them your logo (and any other artwork you'd like) so that it can be incorporated into the site. Be sure to keep your artwork relative to your business; your business is voiceover, so having pictures of monster trucks and rock concerts or your family bbq's really have no use on your site; unless, of course, thats the type of work you do (monster truck rallies, rock concerts...etc). If you use someones picture, you'll need to have a signed release, from that person, giving you permission to use their picture. You could also buy high quality pictures to use on your site- which I'd recommend. 
  I signed-up a free account with 'Dreamstime'; do a search for audio, or microphone (or any other business-related keyword) and look through the pictures- some might look familiar as alot of folks use the same pics and alter them a bit. Although joining the site is free you'll have to pay for the pictures (considered a business expense). It's important to keep in mind that your site should look how your vocal delivery style is. For example: If your website has an 'edgy', 'loud' or 'busy' look, then your demos should have that same audio tone- loud, edgy, in-your-face type of delivery. It's not un-common for a voice talent to have more than 1 website: 1 for that loud, edgy delivery and another for the toned down, natural sounding delivery.

by Rich Brennan

"How can I get into voiceovers?"  

  This is a series of blogs on what I've done to get started in the voiceover business; some of this info may help you get started in voiceovers, as well.  Last time I wrote about the legalities of getting started in voiceovers and how necessary they are. In the coming weeks I'll talk about websites, business cards, invoices, Letterhead, email, equipment, software, recording environments, auditions and the process, I used, of 'getting out there' in the virtual (audio) environment.

Today I'll talk about logos.

  Once you've secured a name for your voiceover business, you’re going to need a logo.  Logos are an important part of 'who you are' (as a voiceover business); and it's going to go on everything business-related; You'll see later on. A logo can be the simplest of things, like your name or initials or maybe just a symbol...or you might want the most detailed piece of artwork out there (your imagination and your checkbook will be the only limits...lol). If you're aritistic (or know someone who is) that can design your logo, that's fine, you'll save yourself alot of money.  If you’re not you can contact a logo design company, there are tons of 'em; just do a search of 'logo design companies'. You'll be able to look at their portfolio of designs that they have to (maybe) get an idea of what you're looking for.  From there you can open a 'bid'; you'll list your budget and describe what type of design you’re looking for; maybe offer up some samples of..."I want my logo to look something like this..."; or, "I like how this looks"...etc. Designers will then compete for your design by submitting samples.

  From those samples you can choose a few that you like to narrow down the field and work from there (maybe have the designer make some adjustments); or, if there's a design you really like, choose it and be done. Don't settle for a design; you should absolutely love it because you're going to be using it on everything; and you should be positive that it doesn't resemble other logos. Once you've made a selection have the designer make up some variations of your logo. Different sizes, backgrounds, with and without a slogan (if you have one), some with Holiday themes...etc.

Now that you have your logo you should use it on everything: business cards, letterheads, CD's and, of course, your website.

by Rich Brennan

So you wanna get into voiceovers?
  Contrary to popular belief, you don’t have to have the greatest voice in the world to work in voiceovers, sure it helps; but it's not necessary. In fact, some of the best known voices, out there, have some kind of speech affliction (lisp, stutter..etc). To be a successful voice talent all you need to do is make the story believable; make it sound like you're an expert in what you’re talking about, even if you haven’t the slightest idea in what it is you're saying: Just tell the story.
  There’s an array of categories available in the voiceover realm; narrations, audiobooks, commercials, on-hold messages, childrens material, medical material and so on. Can you do characters? What about production, do you have any interest in that? Production is the addition of music and/or sound effects to your voice recording for a finished project

First the legalities: 

• Do you have a name for your business?  After all, you’re looking to start a voiceover business and you’ll need a name for that business.  Write down a few ideas then research your choices and make sure that no one else is using the same name, even if it’s just 1 or 2 letters off (especially if you plan on using your name). Having a similar sounding name, with someone else, could easily prevent you from getting voice work.  Once you’ve got a name picked:
• Apply for a federal tax ID number (https://www.us-tax-id-number.com/).  Probably the most important part of the process.  Your tax ID number is just like your SSN (Social Security Number) only it’s for your business.  When dealing with clients they’ll ask for your tax ID, if you don’t have one they’ll ask for your SSN; and with the way things are these days, people are leery about giving out their SSN (for fear of identity theft). If you choose not to supply your SSN…your chances of working won’t be successful.
• Register with the state.  Getting your business registered is important, it tells the state that this is the name you’ll be operating under and would prevent anyone else from trying to register that name for themselves.  How will you register?  ‘Sole-Proprietor’ might be good to get you started; then there’s ‘Doing Business As’ (DBA)?  Maybe incorporation is a way to go.  Check with your accountant to see what’s best for you:  Yeah…lol.  You’ll need one of those, too (an accountant).
• Check with your financial institution (bank, credit union…etc). While not a necessity, at first, check with your bank about opening up a business account (checking/savings/business loans).  Find out what their requirements are; if they have fees or require minimum balances.  Sure, you can use your personal bank account but when the hundreds of millions of dollars start rolling in you might want to consider a business account.  Paypal is a good idea, too or any other form of electronic payent; open up a Paypal account under your business name; you can link it to your bank account so you can transfer money from Paypal to your bank account- electronically.  There’s no minimum balance required, on Paypal, but they do charge a percentage for most transactions- which is tax deductible.  Down the road- you may want to look into accepting a credit card as a form of payment.  And finally:
• KEEP A RECORD OF EVERYTHING.  I can’t emphasize this enough- COPY EVERYTHING. Applications, bills, receipts, certificates, agreements…EVERYTHING; and not just electronic copies...physical copies, as well. PRINT IT!

  It’s important to get the ‘legalities’ taken care of because it establishes your intent on operating as a business and it creates a footprint that can be easily defended should the need arise.  Any money that you spend to accumulate equipment and any other ‘business related’ expenses can be listed as a deduction on your taxes (including any classes or seminars you attend).  Do you plan to work out of your house?  Your mortgage/rent, internet; telephone bills and a portion of your utilities can also be deducted.  Let your insurance company know that you’ll be operating a business out of your house; this way, if there’s a unfortunate circumstance- you’ll be covered.  If you’re going to rent space- then all of those expenses are tax deductible, as well.

by Rich Brennan